Terms and Conditions

 

The owner of this accommodation form on https://abc7hotels.publicon.ee/ website (hereinafter: accommodation form) is Publicon OÜ (business registry number 11077247) located at Kastani 42, Tartu, Estonia.

Information about sales, items and prices

The terms and conditions apply when registering via the accommodation form on this website. All options are listed together with the prices. Information about the items is presented in the accommodation form and on the other webpages. 

All registrations have to be made via the online accommodation form that will be open on this website from February 2023 until April 2023.
Registration payments can be made via bank transfer after receiving the invoice - any resulting bank charges are to be paid by the participants. 

Registration process
Accommodation is subject to a fee. Please fill in all compulsory fields and make the selections about your accommodation. At the end of the form, you will see the total sum of your selections. You can then preview your registration and submit the registration. You will get the invoice via e-mail within an hour after registering. We can only accept euro-payments. 

Publicon OÜ is the processor of personal data.

Registration to the events and social events is binding for the participant. The registration is confirmed when the payment has been received. The fees are to be paid in advance, payment options will become available after successful online registration.

Some registration selections might have limits - this is marked next to the item or if it is full, the choice will not be active anymore. You can only make selections where there is still availability. If there is an error with the system, we will notify registrants as soon as possible and refund money for the selections that are no longer available within 14 days. 

The payment receiver is Publicon OU.
Address:
Kastani 42, 50410 Tartu, Estonia.
Bank details: 
Swedbank, Liivalaia 8, Tallinn, Estonia
IBAN EE442200221061707846
SWIFT/BIC HABAEE2X

Delivery
After filling in the accommodation form, an automatically generated confirmation e-mail will be sent to the e-mail address inserted in the form free of charge. The e-mail contains a PDF link with the registration data which can be downloaded and serves as a written confirmation. If you chose payment by bank transfer, the invoice will be sent after successful registration. If you chose payment by bank link, the invoice will be sent after successful payment.

If you notice a mistake in your registration data, please contact Delegate Services at your earliest convenience. If you need some information on the invoice to be changed (e.g. some registration items to be added, a VAT number to be added, the payment deadline extended), please contact Delegate Services.

Please send an e-mail to abc7@publicon.ee

Cancellation policy
Cancellation with a full refund is possible until April 14, 2023 - minus an administration fee of 35€.  In the event of a cancellation after April 14, 2023, no refund is possible.

Please submit your cancellation to Delegate Services in writing via e-mail at abc7@publicon.ee. Cancellation requests must identify the registrant’s name, e-mail address, the amount paid, and bank details. Name changes are free of charge. All refunds will be processed within two weeks after the event.

We recommend taking out appropriate travel and cancellation insurance for your registration fee, hotel, and airline booking. Please also ensure that you have appropriate health insurance coverage. Please check beforehand if you need a visa for the country where the event is held and inform yourself about the visa application procedures and the time needed for processing a visa application.

In the case of force majeure events (such as natural disasters, travel restrictions, strikes, epidemics etc.) or any other major events that are beyond the control of the party in question such as governmental or other restrictions, Publicon PCO shall not be liable for any failure or delay in performing their obligations. Publicon PCO and the organising committee reserve the right to cancel or postpone the symposium, which will bring about a revision of the registration terms&conditions and cancellation terms. The organisers reserve the right not to refund participation fees in full in order to cover organising costs, the proportion of the refund (if at all) will be deliberated by the organisers based on the force majeure situation. All registrants will be notified about updates via e-mail after such decisions have been made by the organising committee. The organisers will not be liable for any costs or damage that might befall the participant in relation to the event being cancelled or postponed or taking place in a decreased capacity.

Processing personal data
Delegate Services will process the personal data (such as the name, phone number, address, e-mail address) inserted into the accommodation form only in relation to the booking the hotel.
Please read our Privacy Policy HERE.

Please send all questions regarding the registration and payment to the Delegate Services:

Publicon OU
Manager of the Delegate Services
Mr Teno Kikkul
E: abc7@publicon.ee